Refund policy for Vidya Group of Institutions, Gopalganj
This Refund Policy outlines the terms and conditions for refunding fees paid to Vidya Group of Institutions, Gopalganj ("Institute"). This policy adheres to the guidelines issued by the University Grants Commission (UGC) and other relevant statutory bodies in India.
1. Applicability
This policy applies to all fees paid for admission, tuition, hostel, and other charges collected by the Institute.
2. Refund eligibility and percentages
The percentage of refund depends on the timing of the student's withdrawal application relative to the formally notified last date of admission, or the commencement of classes (as applicable).
- 100% Refund: If a student withdraws their admission 15 days or more before the formally notified last date of admission or the commencement of classes. In such cases, only a processing fee not exceeding INR 1,000/- may be deducted.
- 90% Refund: If a student withdraws their admission less than 15 days before the formally notified last date of admission or the commencement of classes.
- 80% Refund: If a student withdraws their admission 15 days or less after the formally notified last date of admission or the commencement of classes.
- 50% Refund: If a student withdraws their admission more than 15 days but within 30 days after the formally notified last date of admission or the commencement of classes.
- No Refund (0%): If a student withdraws their admission more than 30 days after the formally notified last date of admission or the commencement of classes.
3. Specific refund scenarios
- Provisional Admissions: Fees paid for provisional admissions may be refunded (except non-refundable charges) if the candidate fails to meet eligibility requirements after results and applies for cancellation within 5 days of result declaration. Failure to report to the Institute upon result declaration may lead to cancellation and forfeiture of fees.
- Hostel/Mess and Transport Fees: Refunds may be available for hostel/mess and transport fees depending on the withdrawal date relative to the session start and last admission date, with deductions for processing fees and proportionate usage. No refund is typically given if the space remains vacant after withdrawal or if the student continues to use the facility after applying for a refund.
4. Non-refundable fees
Certain fees are generally not refundable, including application, processing, and entrance exam fees, among others. Fees for provisional admissions are also non-refundable if the request is submitted after the due date. Course material fees are non-refundable once materials are provided.
5. Refund procedure
To request a refund, students must submit a signed written application for withdrawal/cancellation to the Institute's administration. The effective date is the date the application is received. The application is then sent to the Accounts Department for processing and verification of dues. Refunds are typically processed online or via bank transfer after document verification within a reasonable timeframe, often 15-30 working days. Refunds are usually issued via the original payment method. Students with duplicate online payments should contact the Accounts Section with proof.
6. Important notes
Key points to remember include that the last date for admission is as notified by the Institute, a processing fee up to INR 1,000/- may be deducted, outstanding dues will be subtracted from the refund, and no interest is paid on refunds. The policy may be updated based on directives from relevant authorities. The Institute's Competent Authority has the final decision in disputes, and legal matters fall under the jurisdiction of Gopalganj courts.
Note: This is a comprehensive refund policy based on the provided search results and general best practices. It's crucial for Vidya Group of Institutions, Gopalganj to review and adapt this document to align with its specific legal requirements, policies, and the laws governing educational institutions in India. Consulting a legal professional is recommended to ensure full compliance.
